Renting an exhibit in Las Vegas

Las Vegas is one of the premier destinations for trade shows in the world. Every year, millions of attendees flock to Las Vegas to attend thousands of trade shows, providing companies and entrepreneurs the opportunity to make deals and market their products and services directly to businesses and consumers. The majority of these trade shows and conventions are held in the Las Vegas Convention Center, The Sands Expo and Mandalay Bay Hotel and Convention Center.

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The 5 Largest Trade Show Dates In Las Vegas Are:

Nightclub & Bar Show – Las Vegas Convention Center – 3/31/15 – 4/1/15

This is the most important bar and nightclub event of the year! Join influential companies and showcase your brand. Demonstrate your product, technology or service to current customers and new prospects.

NAB – Las Vegas Convention Center – 4/11/15 – 4/16/15

The world craves quality content. For the pros who hunger to create and deliver it, the 2015 NAB show is the only source to satisfy your appetite. Overindulge in hands-on experiences with emerging technologies and the latest innovations, limitless networking and learning opportunities, and the inspiration to take your work to the next level.

G2E – Sands Expo & Convention Center – 9/29/15 – 10/1/15

G2E is the place where gaming executives, buyers, and industry professionals meet each year in Las Vegas to see and learn where the industry is headed. Show your latest innovations alongside the avant-garde leaders at the world’s premier gaming/entertainment event.

SEMA – Las Vegas Convention Center – 11/3/15 – 11/6/15

SEMA is the premier automotive specialty products trade event in the world. It draws the industry’s brightest minds and hottest products to one place. As part of the AAIW, the SEMA show attracts more than 100,000 industry leaders from more than 100 countries for unlimited profit opportunities in the automotive, truck & SUV, powersports, and RV markets.

International CES – Sands Expo & Convention Center – 1/6/16 – 1/9/16

The International Consumer Electronics Show is the world’s gathering place for all who thrive on the business of consumer technologies. It’s where business gets done.

LAS VEGAS TRADESHOW REGULATIONS

In order to make your company’s Las Vegas tradeshow a successful one, there are many details that must be considered. The Las Vegas Convention Center has strict regulations in order to ensure the safety of attendees on the show floor. New exhibitors are strongly encouraged to review the Exhibitor Services Manual carefully for current rules and regulations. Trying to make sense of these many regulations can be daunting, but Image Design & Communications is here to help. Our knowledgeable staff can help you navigate these pitfalls and ensure your trade show exhibit goes off without a hitch. Our turnkey show ready exhibit rentals make it easy for you, but if you choose to set up your own display some of the more important rules to consider when planning to exhibit at a Las Vegas convention are regulations which govern booth labor, freight, rigging, and the set up of electrical equipment and lighting.

Union Labor at Las Vegas Trade Shows

The Las Vegas teamsters union (Local # 631) has exclusive jurisdiction over the erection, dismantling, and repairs to all exhibits unless the work is performed by a full time employee of the exhibiting company. Company personnel must carry company identification such as a business card or payroll stub. Freight handling is also under union jurisdiction, and teamsters are responsible for any freight handling which includes loading and unloading of trucks and handling of all machinery. An exhibitor may “hand carry” trade show material so long as handling does not require equipment. When hand carrying material an exhibitor may not be permitted access to loading dock/freight areas.

All programmable lighting, audio visual productions and related rigging are the responsibility of the Stagehands. Also installed and removed by stagehands are suspended trusses that contain dimmable or programmable lighting, studio motion picture lighting, sound system projectors, video walls, special effects equipment and laser lighting.

Planning Electric at Trade Shows in Las Vegas

Electrical unions are responsible for all work on any areas of a trade show booth that require electricity including back lit headers, light boxes, clip on lights, plasma screens, or other AV equipment. Suspended light trusses and ground supported truss intended to distribute overhead electrical equipment is also under the jurisdiction of the electrician’s union. Hanging signs requiring electricity and teamster assembled signs weighing over 300 lbs (Las Vegas Convention Center) or over 200 lbs (Sands Expositon) must be installed by an electrical union representative. Non-electrical hanging signs under the weight restriction may be installed by a general contractor, but are often abandoned after the show. It is advisable to have an exhibitor employee supervise any hanging sign work to ensure the sign is repackaged at the close of the convention.

An exhibitor may plug their equipment into the one 20amp/120 VAC receptacle provided for each booth and have up to four small clip-on lights per booth. Specifically at the Las Vegas Convention Center there is a ban on certain types of halogen lamps. Halogen lamps must not be over 75 watts and need to be of the sealed variety. Suspended light trusses and ground supported truss intended to distribute overhead electrical equipment is also under the jurisdiction of the electrician’s union, as well as all under carpet wiring such as coaxial cable, fiber optics, and telephone.

Inline, Custom Island and Two Story Double Deck Exhibits and Rentals

Las Vegas Conventions

A list of top conventions in Las Vegas every year.

Show Name	Link	Dates	Deadline for single level exhibits	Deadline for 20'x20' Double Decks	Deadline for larger Double Decks	Attendance	Location
MAGIC Marketplace Spring Show 2018	magiconline.com	Feb 12-14, 2018	1/6/18	12/20/17	12/5/17	83000	Las Vegas Convention Center, Mandalay Bay Convention Center
Healthcare Information & Management Systems Society (HIMSS18)	himss.org	March 5-9, 2018	2/1/18	1/15/18	1/1/18	30000	The Venetian Resort Hotel Casino, Sands Expo & Convention Center
ASD Las Vegas - March 2018	asdonline.com	March 11-14, 2018	2/8/18	1/21/18	1/8/18	46000	Westgate Las Vegas Resort & Casino, Las Vegas Convention Center
International Pizza Expo - 2018	pizzaexpo.com	March 20-22, 2018	2/17/18	1/30/18	1/17/18	12000	Westgate Las Vegas Resort & Casino, Las Vegas Convention Center
Nightclub and Bar Show 2018	ncbshow.com	March 27-28, 2018	2/22/18	2/6/18	1/22/17	39000	Westgate Las Vegas Resort & Casino, Las Vegas Convention Center
Digital Signage Expo 2018	digitalsignageexpo.com	March 28-29, 2018	2/23/18	2/7/18	1/26/18	6000	Westgate Las Vegas Resort & Casino, Las Vegas Convention Center
National Association of Broadcasters 2018	nabshow.com	April 9-12, 2018	3/5/18	2/19/18	2/4/18	103000	Westgate Las Vegas Resort & Casino, Las Vegas Convention Center
International Security Conference - ISC West 2018	iscwest.com	April 10-13, 2018	3/10/18	2/17/18	2/4/18	29000	The Venetian Resort Hotel Casino, Sands Expo & Convention Center
Waste Expo 2018	wasteexpo.com	April 24-26, 2018	3/24/18	3/6/18	2/19/20	12000	Westgate Las Vegas Resort & Casino, Las Vegas Convention Center
National Business Officers Association (NBOA) - NBOA BO Now 2018	nboa.org	April 25-26, 2018	3/25/18	3/5/18	2/18/18	100	The Westin Las Vegas Hotel & Spa
National Lipid Association - 2018 Annual Scientific Sessions	lipid.org	April 25-29, 2018	3/22/18	3/6/18	2/18/18	450	JW Marriott Las Vegas Resort, Spa & Golf
International Carwash Association Car Care World Expo 2018	carwash.org	April 26-28, 2018	3/23/18	3/7/18	2/19/18	6000	Las Vegas Convention Center
International Garage Door Exposition - 2018	doors.org	April 27-28, 2018	3/23/18	3/8/18	2/20/18	3000	Westgate Las Vegas Resort & Casino, Las Vegas Convention Center
Destination Wedding & Honeymoon Specialists Association	dwagents.com	May 1-3, 2018	3/28/18	3/13/18	2/26/18	325	Embassy Suites Convention Center
Hospitality Design Expo & Conference 2018	hdexpo.com	May 2-4, 2018	4/1/18	3/14/18	2/27/18	17500	Mandalay Bay Convention Center, Resort and Casino
National Hardware Show 2018	nationalhardwareshow.com	May 8-10, 2018	4/3/18	3/20/18	3/3/18	30000	Westgate Las Vegas Resort & Casino, Las Vegas Convention Center
RECon 2018	icsc.org	May 20-23, 2018	4/15/18	4/1/18	3/15/18	37000	Westgate Las Vegas Resort & Casino, Las Vegas Convention Center
Licensing International Expo 2018	licensingexpo.com	May 22-24, 2018	4/17/18	4/3/18	3/17/18	16000	Mandalay Bay Convention Center, Resort and Casino
Gem & Lapidary Dealers Association (GLDA)	glda.com	May 28-31, 2018	4/23/18	4/9/18	3/23/17	300	The Mirage Hotel & Casino
Las Vegas Antique Jewelry & Watch Show - Annual Show 2018	Website	5/31-6/3, 2018	4/26/18	4/12/18	3/26/18	10000	Paris Las Vegas, Las Vegas Convention Center
JCK Annual Trade Show 2018	jckonline.com	June 1-4, 2018	4/28/18	4/13/18	3/27/18	39000	Mandalay Bay Convention Center, Resort and Casino
Audiovisual and Integrated Experience Association (AVIXA)	avixa.org	June 6-8, 2018	5/3/18	4/18/18	4/2/18	38000	Westgate Las Vegas Resort & Casino, Las Vegas Convention Center
American Water Works Association (AWWA) - 2018 (ACE)	awwa.org	June 11-14, 2018	5/8/18	4/23/18	4/7/18	15000	Mandalay Bay Convention Center, Resort and Casino
International Association of Fire Chiefs (IAFC) - Fire-Rescue Med 2018	iafc.org	June 11-13, 2018	5/8/18	4/23/18	4/7/18	400	M Resort Spa & Casino
World Tea Expo 2018	worldteaexpo.com	June 12-14, 2018	5/9/18	4/24/18	4/8/18	7500	Westgate Las Vegas Resort & Casino, Las Vegas Convention Center
International Esthetics Cosmetics & Spa Conference (IECSC)	iecsc.com	June 23-25, 2018	5/21/18	5/6/18	4/21/18	25000	Westgate Las Vegas Resort & Casino, Las Vegas Convention Center
Amazing Comic Conventions - Amazing Las Vegas Comic Con 2018	amazinglasvegascomiccon.com	6/29-7/1, 2018	5/16/18	5/11/18	4/27/18	15000	Las Vegas Convention Center
Nerium International - Annual Conference 2018	nerium.com	July 19-21, 2018	6/15/18	5/31/18	5/16/18	20000	Las Vegas Convention Center
Bridal Spectacular Events - Autumn Bridal Show 2018	bridalspectacular.com	July 20-21, 2018	6/16/18	6/1/18	5/17/18	15000	Las Vegas Convention Center
SuperZoo West 2018	worldpetassociation.org	July 25-27, 2018	6/21/18	6/6/18	5/22/18	20000	Mandalay Bay Convention Center, Resort and Casino
ASD Las Vegas - Jul/August 2018	asdonline.com	7/29-8/1, 2018	6/25/18	6/10/18	5/26/18	44000	Westgate Las Vegas Resort & Casino, Las Vegas Convention Center
Cosmoprof North America 2018	cosmoprofnorthamerica.com	July 29-31, 2018	6/25/18	6/10/18	5/26/18	35000	Mandalay Bay Convention Center, Resort and Casino
Las Vegas Market - Summer 2018	wmclv.com	7/29-8/2, 2018	6/25/18	6/10/18	5/26/18	50000	Golden Nugget, World Market Center
MAGIC Marketplace Fall Show 2018	magiconline.com	August 13-15, 2018	7/10/18	6/25/18	6/10/18	85000	Las Vegas Convention Center, Mandalay Bay Convention Center
Expo Incorporated - MEI 2018 Mining Exploration International		Sept. 6-8, 2018	8/3/18	7/19/18	7/3/18	7500	Las Vegas Convention Center
ASIS International 2018	asisonline.org	Sept. 24-27, 2018	7/23/18	8/2/18	7/23/18	21000	Westgate Las Vegas Resort & Casino, Las Vegas Convention Center
International Vision Expo West 2018	visionexpowest.com	Sept. 27-29, 2018	7/26/18	8/5/18	7/26/18	23000	The Venetian Resort Hotel Casino, Sands Expo & Convention Center
ABC Kids Expo 2018	theabcshow.com	Oct. 7-10, 2018	9/3/18	8/19/18	8/4/18	14000	Westgate Las Vegas Resort & Casino, Las Vegas Convention Center
National Association of Convenience Stores, Inc. (NACS)	nacsonline.com	Oct. 8-10, 2018	9/4/18	8/20/18	8/5/18	30000	Las Vegas Convention Center
G2E: Global Gaming Expo 2018	globalgamingexpo.com	Oct. 9-11, 2018	9/5/18	8/21/18	8/6/18	26000	The Venetian Resort Hotel Casino, Sands Expo & Convention Center
American International Motorcycle Expo - AIM Expo 2018		Oct. 11-14, 2018	9/8/18	8/24/18	8/9/18	25000	Mandalay Bay Convention Center, Resort and Casino
IMEX America 2018	imexamerica.com	Oct. 16-18, 2018	9/13/18	8/31/18	8/14/18	12000	The Venetian Resort Hotel Casino, Sands Expo & Convention Center
Specialty Graphics Annual National Convention - 2018	SGIA.ORG	Oct. 18-20, 2018	9/15/18	9/2/18	8/16/18	23000	Las Vegas Convention Center
Automotive Aftermarket Industry Week (AAIW) 2018	aaiwshow.com	10/30-11/2, 2018	9/30/18	9/17/18	9/1/18	160000	Las Vegas Convention Center, Sands Expo & Convention Center
2018 Rock 'n' Roll Las Vegas Marathon Health & Fitness Expo	competitorgroup.com	Nov. 8-11, 2018	10/7/18	9/24/18	9/8/18	66500	Las Vegas Convention Center
National Marijuana Business Conference 2018	annehollandventures.com	Nov. 14-16, 2018	10/13/18	9/30/18	9/14/18	10000	Westgate Las Vegas Resort & Casino, Las Vegas Convention Center
Mecum Collector Car Auctions 2018	mecum.com	Nov. 15-17, 2018	10/14/18	9/31/2018	9/15/18	15000	Westgate Las Vegas Resort & Casino, Las Vegas Convention Center

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