Las Vegas is one of the premier destinations for trade shows in the world. Every year, millions of attendees flock to Las Vegas to attend thousands of trade shows, providing companies and entrepreneurs the opportunity to make deals and market their products and services directly to businesses and consumers. The majority of these trade shows and conventions are held in the Las Vegas Convention Center, The Sands Expo and Mandalay Bay Hotel and Convention Center.
We specialize in Double Deck Rentals in Las Vegas
The benefits of an extensive inventory and the ability to take advantage of modular engineering provides us with many unique advantages. Aside from cost savings, the range of available designs is impressive. Double Decks continue to provide the greatest value for exhibitors in Las Vegas from across the country. Sizes range from 10 x 10 decks to larger mega decks. Visit the rental section of our website to learn more about the wide variety of solutions to design and budget requirements we offer.
We take care of the time consuming complexity of managing transportation and graphics production for you. You avoid the hassle of storing the trade show display yourself… or paying someone else for storage. Letting us handle the work instead of your own busy staff lets them sell and focus on their core responsibilities. That makes good management sense. It also lets booth staff feel refreshed and motivated at the show. Working with a company that can coordinate Turnkey Trade Show Rentals nationwide, makes the difference!
You can set a budget for your trade show knowing that you’re guarenteed to come close to it when all is said and done. We provide TurnKey service that includes transportation, set up and dismantle labor. Our clients avoid these common areas of cost overruns and enjoy the benefits of pre-show, fixed cost invoicing.
The 5 Largest Trade Show Dates In Las Vegas Are:
Nightclub & Bar Show – Las Vegas Convention Center –
Join influential companies and showcase your brand. This is the most important bar and nightclub event of the year! Demonstrate your product, technology or service to current customers and new prospects.
NAB – Las Vegas Convention Center –
The world craves quality content. For the pros who hunger to create and deliver it, the 2015 NAB show is the only source to satisfy your appetite. Overindulge in hands-on experiences with emerging technologies and the latest innovations, limitless networking and learning opportunities, and the inspiration to take your work to the next level.
G2E – Sands Expo & Convention Center –
G2E is the place where gaming executives, buyers, and industry professionals meet each year in Las Vegas to see and learn where the industry is headed. Show your latest innovations alongside the avant-garde leaders at the world’s premier gaming/entertainment event.
SEMA – Las Vegas Convention Center –
SEMA is the premier automotive specialty products trade event in the world. It draws the industry’s brightest minds and hottest products to one place. As part of the AAIW, the SEMA show attracts more than 100,000 industry leaders from more than 100 countries for unlimited profit opportunities in the automotive, truck & SUV, powersports, and RV markets.
International CES – Sands Expo & Convention Center –
The International Consumer Electronics Show is the world’s gathering place for all who thrive on the business of consumer technologies. It’s where business gets done.
LAS VEGAS TRADESHOW REGULATIONS
In order to make your company’s Las Vegas tradeshow a successful one, there are many details that must be considered. The Las Vegas Convention Center has strict regulations in order to ensure the safety of attendees on the show floor. New exhibitors are strongly encouraged to review the Exhibitor Services Manual carefully for current rules and regulations. Trying to make sense of these many regulations can be daunting, but Image Design & Communications is here to help. Our knowledgeable staff can help you navigate these pitfalls and ensure your trade show exhibit goes off without a hitch. Our turnkey show ready exhibit rentals make it easy for you, but if you choose to set up your own display some of the more important rules to consider when planning to exhibit at a Las Vegas convention are regulations which govern booth labor, freight, rigging, and the set up of electrical equipment and lighting.
Union Labor
The Las Vegas teamsters union (Local # 631) has exclusive jurisdiction over the erection, dismantling, and repairs to all exhibits unless the work is performed by a full time employee of the exhibiting company. Company personnel must carry company identification such as a business card or payroll stub. Freight handling is also under union jurisdiction, and teamsters are responsible for any freight handling which includes loading and unloading of trucks and handling of all machinery. An exhibitor may “hand carry” trade show material so long as handling does not require equipment. When hand carrying material an exhibitor may not be permitted access to loading dock/freight areas.
All programmable lighting, audio visual productions and related rigging are the responsibility of the Stagehands. Also installed and removed by stagehands are suspended trusses that contain dimmable or programmable lighting, studio motion picture lighting, sound system projectors, video walls, special effects equipment and laser lighting.
Planning Electric at Trade Shows
Electrical unions in Las Vegas are responsible for all work on any areas of a trade show booth that require electricity including back lit headers, light boxes, clip on lights, plasma screens, or other AV equipment. Suspended light trusses and ground supported truss intended to distribute overhead electrical equipment is also under the jurisdiction of the electrician’s union. Hanging signs requiring electricity and teamster assembled signs weighing over 300 lbs (Las Vegas Convention Center) or over 200 lbs (Sands Expositon) must be installed by an electrical union representative. Non-electrical hanging signs under the weight restriction may be installed by a general contractor, but are often abandoned after the show. It is advisable to have an exhibitor employee supervise any hanging sign work to ensure the sign is repackaged at the close of the convention.
An exhibitor may plug their equipment into the one 20amp/120 VAC receptacle provided for each booth and have up to four small clip-on lights per booth. Specifically at the Las Vegas Convention Center there is a ban on certain types of halogen lamps. Halogen lamps must not be over 75 watts and need to be of the sealed variety. Suspended light trusses and ground supported truss intended to distribute overhead electrical equipment is also under the jurisdiction of the electrician’s union, as well as all under carpet wiring such as coaxial cable, fiber optics, and telephone.
Las Vegas Conventions
A list of top conventions in Las Vegas every year.| Show Name | Link | Dates | Deadline for single level exhibits | Deadline for 20'x20' Double Decks | Deadline for larger Double Decks | Attendance | Location |
|---|---|---|---|---|---|---|---|
| MAGIC Marketplace Spring Show 2018 | magiconline.com | Feb 12-14, 2018 | 1/6/18 | 12/20/17 | 12/5/17 | 83000 | Las Vegas Convention Center, Mandalay Bay Convention Center |
| Healthcare Information & Management Systems Society (HIMSS18) | himss.org | March 5-9, 2018 | 2/1/18 | 1/15/18 | 1/1/18 | 30000 | The Venetian Resort Hotel Casino, Sands Expo & Convention Center |
| ASD Las Vegas - March 2018 | asdonline.com | March 11-14, 2018 | 2/8/18 | 1/21/18 | 1/8/18 | 46000 | Westgate Las Vegas Resort & Casino, Las Vegas Convention Center |
| International Pizza Expo - 2018 | pizzaexpo.com | March 20-22, 2018 | 2/17/18 | 1/30/18 | 1/17/18 | 12000 | Westgate Las Vegas Resort & Casino, Las Vegas Convention Center |
| Nightclub and Bar Show 2018 | ncbshow.com | March 27-28, 2018 | 2/22/18 | 2/6/18 | 1/22/17 | 39000 | Westgate Las Vegas Resort & Casino, Las Vegas Convention Center |
| Digital Signage Expo 2018 | digitalsignageexpo.com | March 28-29, 2018 | 2/23/18 | 2/7/18 | 1/26/18 | 6000 | Westgate Las Vegas Resort & Casino, Las Vegas Convention Center |
| National Association of Broadcasters 2018 | nabshow.com | April 9-12, 2018 | 3/5/18 | 2/19/18 | 2/4/18 | 103000 | Westgate Las Vegas Resort & Casino, Las Vegas Convention Center |
| International Security Conference - ISC West 2018 | iscwest.com | April 10-13, 2018 | 3/10/18 | 2/17/18 | 2/4/18 | 29000 | The Venetian Resort Hotel Casino, Sands Expo & Convention Center |
| Waste Expo 2018 | wasteexpo.com | April 24-26, 2018 | 3/24/18 | 3/6/18 | 2/19/20 | 12000 | Westgate Las Vegas Resort & Casino, Las Vegas Convention Center |
| National Business Officers Association (NBOA) - NBOA BO Now 2018 | nboa.org | April 25-26, 2018 | 3/25/18 | 3/5/18 | 2/18/18 | 100 | The Westin Las Vegas Hotel & Spa |
| National Lipid Association - 2018 Annual Scientific Sessions | lipid.org | April 25-29, 2018 | 3/22/18 | 3/6/18 | 2/18/18 | 450 | JW Marriott Las Vegas Resort, Spa & Golf |
| International Carwash Association Car Care World Expo 2018 | carwash.org | April 26-28, 2018 | 3/23/18 | 3/7/18 | 2/19/18 | 6000 | Las Vegas Convention Center |
| International Garage Door Exposition - 2018 | doors.org | April 27-28, 2018 | 3/23/18 | 3/8/18 | 2/20/18 | 3000 | Westgate Las Vegas Resort & Casino, Las Vegas Convention Center |
| Destination Wedding & Honeymoon Specialists Association | dwagents.com | May 1-3, 2018 | 3/28/18 | 3/13/18 | 2/26/18 | 325 | Embassy Suites Convention Center |
| Hospitality Design Expo & Conference 2018 | hdexpo.com | May 2-4, 2018 | 4/1/18 | 3/14/18 | 2/27/18 | 17500 | Mandalay Bay Convention Center, Resort and Casino |
| National Hardware Show 2018 | nationalhardwareshow.com | May 8-10, 2018 | 4/3/18 | 3/20/18 | 3/3/18 | 30000 | Westgate Las Vegas Resort & Casino, Las Vegas Convention Center |
| RECon 2018 | icsc.org | May 20-23, 2018 | 4/15/18 | 4/1/18 | 3/15/18 | 37000 | Westgate Las Vegas Resort & Casino, Las Vegas Convention Center |
| Licensing International Expo 2018 | licensingexpo.com | May 22-24, 2018 | 4/17/18 | 4/3/18 | 3/17/18 | 16000 | Mandalay Bay Convention Center, Resort and Casino |
| Gem & Lapidary Dealers Association (GLDA) | glda.com | May 28-31, 2018 | 4/23/18 | 4/9/18 | 3/23/17 | 300 | The Mirage Hotel & Casino |
| Las Vegas Antique Jewelry & Watch Show - Annual Show 2018 | Website | 5/31-6/3, 2018 | 4/26/18 | 4/12/18 | 3/26/18 | 10000 | Paris Las Vegas, Las Vegas Convention Center |
| JCK Annual Trade Show 2018 | jckonline.com | June 1-4, 2018 | 4/28/18 | 4/13/18 | 3/27/18 | 39000 | Mandalay Bay Convention Center, Resort and Casino |
| Audiovisual and Integrated Experience Association (AVIXA) | avixa.org | June 6-8, 2018 | 5/3/18 | 4/18/18 | 4/2/18 | 38000 | Westgate Las Vegas Resort & Casino, Las Vegas Convention Center |
| American Water Works Association (AWWA) - 2018 (ACE) | awwa.org | June 11-14, 2018 | 5/8/18 | 4/23/18 | 4/7/18 | 15000 | Mandalay Bay Convention Center, Resort and Casino |
| International Association of Fire Chiefs (IAFC) - Fire-Rescue Med 2018 | iafc.org | June 11-13, 2018 | 5/8/18 | 4/23/18 | 4/7/18 | 400 | M Resort Spa & Casino |
| World Tea Expo 2018 | worldteaexpo.com | June 12-14, 2018 | 5/9/18 | 4/24/18 | 4/8/18 | 7500 | Westgate Las Vegas Resort & Casino, Las Vegas Convention Center |
| International Esthetics Cosmetics & Spa Conference (IECSC) | iecsc.com | June 23-25, 2018 | 5/21/18 | 5/6/18 | 4/21/18 | 25000 | Westgate Las Vegas Resort & Casino, Las Vegas Convention Center |
| Amazing Comic Conventions - Amazing Las Vegas Comic Con 2018 | amazinglasvegascomiccon.com | 6/29-7/1, 2018 | 5/16/18 | 5/11/18 | 4/27/18 | 15000 | Las Vegas Convention Center |
| Nerium International - Annual Conference 2018 | nerium.com | July 19-21, 2018 | 6/15/18 | 5/31/18 | 5/16/18 | 20000 | Las Vegas Convention Center |
| Bridal Spectacular Events - Autumn Bridal Show 2018 | bridalspectacular.com | July 20-21, 2018 | 6/16/18 | 6/1/18 | 5/17/18 | 15000 | Las Vegas Convention Center |
| SuperZoo West 2018 | worldpetassociation.org | July 25-27, 2018 | 6/21/18 | 6/6/18 | 5/22/18 | 20000 | Mandalay Bay Convention Center, Resort and Casino |
| ASD Las Vegas - Jul/August 2018 | asdonline.com | 7/29-8/1, 2018 | 6/25/18 | 6/10/18 | 5/26/18 | 44000 | Westgate Las Vegas Resort & Casino, Las Vegas Convention Center |
| Cosmoprof North America 2018 | cosmoprofnorthamerica.com | July 29-31, 2018 | 6/25/18 | 6/10/18 | 5/26/18 | 35000 | Mandalay Bay Convention Center, Resort and Casino |
| Las Vegas Market - Summer 2018 | wmclv.com | 7/29-8/2, 2018 | 6/25/18 | 6/10/18 | 5/26/18 | 50000 | Golden Nugget, World Market Center |
| MAGIC Marketplace Fall Show 2018 | magiconline.com | August 13-15, 2018 | 7/10/18 | 6/25/18 | 6/10/18 | 85000 | Las Vegas Convention Center, Mandalay Bay Convention Center |
| Expo Incorporated - MEI 2018 Mining Exploration International | Sept. 6-8, 2018 | 8/3/18 | 7/19/18 | 7/3/18 | 7500 | Las Vegas Convention Center | |
| ASIS International 2018 | asisonline.org | Sept. 24-27, 2018 | 7/23/18 | 8/2/18 | 7/23/18 | 21000 | Westgate Las Vegas Resort & Casino, Las Vegas Convention Center |
| International Vision Expo West 2018 | visionexpowest.com | Sept. 27-29, 2018 | 7/26/18 | 8/5/18 | 7/26/18 | 23000 | The Venetian Resort Hotel Casino, Sands Expo & Convention Center |
| ABC Kids Expo 2018 | theabcshow.com | Oct. 7-10, 2018 | 9/3/18 | 8/19/18 | 8/4/18 | 14000 | Westgate Las Vegas Resort & Casino, Las Vegas Convention Center |
| National Association of Convenience Stores, Inc. (NACS) | nacsonline.com | Oct. 8-10, 2018 | 9/4/18 | 8/20/18 | 8/5/18 | 30000 | Las Vegas Convention Center |
| G2E: Global Gaming Expo 2018 | globalgamingexpo.com | Oct. 9-11, 2018 | 9/5/18 | 8/21/18 | 8/6/18 | 26000 | The Venetian Resort Hotel Casino, Sands Expo & Convention Center |
| American International Motorcycle Expo - AIM Expo 2018 | Oct. 11-14, 2018 | 9/8/18 | 8/24/18 | 8/9/18 | 25000 | Mandalay Bay Convention Center, Resort and Casino | |
| IMEX America 2018 | imexamerica.com | Oct. 16-18, 2018 | 9/13/18 | 8/31/18 | 8/14/18 | 12000 | The Venetian Resort Hotel Casino, Sands Expo & Convention Center |
| Specialty Graphics Annual National Convention - 2018 | SGIA.ORG | Oct. 18-20, 2018 | 9/15/18 | 9/2/18 | 8/16/18 | 23000 | Las Vegas Convention Center |
| Automotive Aftermarket Industry Week (AAIW) 2018 | aaiwshow.com | 10/30-11/2, 2018 | 9/30/18 | 9/17/18 | 9/1/18 | 160000 | Las Vegas Convention Center, Sands Expo & Convention Center |
| 2018 Rock 'n' Roll Las Vegas Marathon Health & Fitness Expo | competitorgroup.com | Nov. 8-11, 2018 | 10/7/18 | 9/24/18 | 9/8/18 | 66500 | Las Vegas Convention Center |
| National Marijuana Business Conference 2018 | annehollandventures.com | Nov. 14-16, 2018 | 10/13/18 | 9/30/18 | 9/14/18 | 10000 | Westgate Las Vegas Resort & Casino, Las Vegas Convention Center |
| Mecum Collector Car Auctions 2018 | mecum.com | Nov. 15-17, 2018 | 10/14/18 | 9/31/2018 | 9/15/18 | 15000 | Westgate Las Vegas Resort & Casino, Las Vegas Convention Center |
